Procurement Ethics Practices Essay

both persons in comp whatsoever, whether in head-to-head or human worlds sector, product or services industry are concerned with ethical motive, Ethics is defined as the discipline dealing with what is good or bad and moral vocation and obligation. Thus person-to-personized ethical motive has been referred to as the rules by which an individual lives his/her personal life. agate line ethics is concerned with truth, fairness and justice and accounting ethics pertains to the code that go bys the master key conduct of aspects much(prenominal) as the expectation of society and customers, social responsibility, consumer autonomy and corporate behaviour in the home demesne as well as abroad (koontz et al 1994)Business ethics has become a well recognized aspect of managing firms today . out-of-pocket to an increasing interest of ,many are nowadays concerned about determine like integrity and honesty and developing respectable codes to foster responsible behavior of thei r employees. Ethic altogethery therefore, managers must produce the greatest good for the greatest number of people in these days of permeating globalization of business. four-in-hand should recognize that customers and totally a nonher(prenominal) stakeholders of their companies have aright to quality products and services, to tack together their existing and emerging needs, at affordable prices, all times, and should be channelize by fairness and equity, as well as imparity. Managers must broadcast ethics in their decisions and daily activities thus applying integrity and integrating ethical concepts with daily actions.This stool be achieved by Establishing an assign company insurance or code of ethics, so as to institutionalize ethics, sin musical arrangemental behavior both at management and board of directors level, using a formally established ethics committee, teaching ethics to employees. It has been established that ethical threadbare vary from society to society and from ground to country and should therefore be taught to ensure uniformity in reasonableness and applicability across the world, mappingicularly in these days of increasing and pervasive globalization.In procurement attitude or department the following ethics should be followed for better running of the organization. All officers who are in dissipate must follow some ethics for good get and supplying, this lead include Honesty People who procure on behalf of organizations cannot afford to offend anyone cause to believe that their procurement behavior is not completely ethical. pass millions of shillings for their organizations, they are exposed to temptations that most of their colleagues face. Therefore, they have to be honest when procuring goods on behalf of the organization.Enhancing Integrity Procurement officials should never use their government agency or office for personal gain and shall seek to enhance their integrity by maintaining unexceptionable standard s of integrity in all business relationship both interior and outside the organizations in which they are employee, fostering the highest possible standards of professional competence amongst those for whom they are responsible, optimizing the use of resources for which they are responsible to earmark the maximum familiar assistance to their employing organization.Conflicts of Interest When dealing with suppliers potential conflicts of interest can sometimes arise. Instances where relatives or friends are employed by the supplier company should be notified to the usefulness Unit Manager. This will not prevent the Council trading with the supplier though the Council may arrange for the procurement to be handled by an separate officer. In instances where Members or former employees are potential suppliers it is important that they do not receive or expect to receive special consideration.If their inside knowledge appears to give them an unfair competitive advantage it may be p referable to take steps to ensure fair arguing amongst all suppliers. Rewards to employees Members and officers should debar as far as possible dealing with our suppliers in their private affairs, particularly if this is likely to put them below some obligation to the supplier. Where such arrangements are unavoidable it is essential that they ensure that they are not offered any sort of deal which is not commonly available and which could be construed as a reward for actions taken in the trend of the employment.Principles of Professional Seeks or accepts a beat as head or employee only when in full in accord with the professional principles applicable thereto, and when confident of possessing the qualifications to serve at a lower place those principles to the advantage of the employing organization, believes in the dignity and worth of the services rendered by the organization and the societal responsibilities assumed as a trusted public servant, so that organization is gov erned by the highest ideals of honor and integrity in all public and personal relationships in order to merit the respect and inspire the self-assurance of the organization and the public being served. Confidentiality and Accuracy of Information The confidentiality of information true in the course of duty should be respected and should never be used for personal gain information given in the course of duty should be true and fair and never designed to misinform hence reservation personal profit obtained through misuse of public or personal relationships is dishonest and not tolerable.Business gifts Business gifts, other than items of very small value such as business diaries, calendars, should not be accepted, members of the staff should at no time or under any circumstances accept directly or indirectly, gifts, gratuities, or other things of value from suppliers which might influence or appear to influence purchasing decisions. Hospitality Modest hospitality is an acceptable c ourtesy at a business relationship. However, the recipient shall not allow himself to reach a position whereby he might be deemed by others to have been influenced, in making a business decision as a consequence of pass judgment such hospitality. The frequency and scale of hospitality accepted shall not be significantly greater than the recipients employer would be likely to provide in return. prim communication Keeps the governmental organization informed, through appropriate channels, on problems and progress of applicable operations by emphasizing the enormousness of the facts.In case of any information which is unclear so be discussed with relevant officer without making uninformed decisions which may cost the organization. Proper control of personnel Resists encroachment on control of personnel in order to preserve integrity as a professional manager, handles all personnel matters on a merit basis. Politics, religion, ethnicity, gender, and age carry no weight in personnel a dministration in the agency being directed or served. Disciplinary Action Seeks or dispenses no personal favors, handles each administrative problem objectively and emphatically without discrimination. Any flaw committed should be dealt with without favor and the correct measure should be applied. buy and supply procedure Officers shall always seek to uphold and enhance the rest of the Purchasing and Supply profession and will always act professionally and selflessly by maintaining the highest possible standard of integrity in all their business relationships both inside and outside the organizations where they work, rejecting any business enforce which might reasonably be deemed improper and never using their authority for personal gain, enhancing the proficiency and stature of the profession by acquiring and maintaining catamenia technical knowledge and the highest standards of ethical behavior fostering the highest possible standards of professional competence amongst those f or whom they are responsible.Competition The nature and length of contracts and business relationships with suppliers can vary according to circumstances. These should always be constructed to ensure deliverables and benefits. Arrangements which might in the long term prevent the effective operation of fair competition should be avoided. Conclusion Managerial and appropriate ethical behavior is commutation to the success and effectiveness of organization anywhere in the world today. Business are so interconnected ,in terms of products and information flows, that ethical behavior in one country or in one part of the globe has an immediate impact in other countries or separate of the globe.Consequently, attempts should be made by governments and business leaders to incorporate standard management practices in their operations to enhance the efficiency of these flows. Ethical standards and codes are in this process because of the globalization of e- world business today. There is an p ressing need to develop and adopt international ethical standard and codes to guide and regulate managers, globally, in running their organization effectively. These codes should include corporate governance and social responsibility practices.Reference1) Codes of Professional Responsibility by Rena A. Gorlin 1149 pg 2) commission Reform by DIANE Publishing Company 539 pg 3) News line KASNEB (July-sep2004) 4) Koontz et al management (1994)